The employer will:

• Ensure that each new employee who is eligible for admission to the Hackney Pension Fund is issued with a Member’s Guide, a New Member Form and a Death Grant Expression of Wish Form.
   
• Enter employees into the LGPS in accordance with the regulations.
   
• Determine the contribution rate to be paid by the new LGPS member.
   
• Notify the Xafinity Paymaster of the necessary details they can create a scheme member record.
   
• Inform all employees with a temporary contract that is extended to exceed three months that they will join the Hackney Pension Fund and of their option to backdate membership to their commencement date on the payment of appropriate pension contributions.
   
• Forward to the Xafinity Paymaster all completed New Member Forms and all relevant supporting documentation together with any Option Forms.
   
• Determine the members’ pension contribution rate in the event of any permanent material change to the terms and conditions of a member’s employment and pay reviews which affect the pensionable pay.
   
• Advise Xafinity Paymaster of any instances where a member is on unauthorised absence or authorised absence e.g. maternity leave.
   
• Advise the Xafinity Paymaster of any changes to employment which might affect the member’s LGPS record, including but not limited to:
  • changes in contractual hours of working;
  • changes in contractual weeks of working;
  • changes in pensionable pay, including pensionable emoluments;
  • changes in status from casual/fluctuating hours to fixed hours or vice versa;
  • a change from manual worker to officer (for historical cases, this will affect contribution rate);
  • change of employer;
  • change of location/department/place of work/role;
  • change in contribution rate.
• Notify the Xafinity Paymaster of the date and reason for an active member leaving employment, together with all necessary details regarding the member’s entitlement under the LGPS. Supply the details of the Final Pay as defined by the LGPS.

• Provide Xafinity Paymaster with the date of and reason for an active member retiring from the employer’s employment, together with all necessary details for Xafinity Paymaster to notify the member of their entitlements under the LGPS.

• Determine the level of any ill health benefit in accordance with the Scheme Rules and notify Xafinity Paymaster accordingly.
   
• Notify Xafinity Paymaster of the death of a Hackney Pension Fund active member, by forwarding the appropriate Notification Form and, if available, a copy of the death certificate.